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February 16, 2009

Minutes - February 15, 2009

NYCYPAA Minutes – 2/15/09

Attendance: Daniel, Laura, Dan, Sarah, Sloan, Casey, Luke, Ali, Matt, Josh, Kathleen, Michael

Absent With Notice: Cory, Joel, Deen, Alex, Andrew, Jason, Ali, Meg, Kristina, Darren

Absent Without Notice: Jon, Alison, Evan, Jen

Opened at 4:07pm with Serenity Prayer

Casey Read 12 Traditions

Reports:

o Secretary
o Minutes from 2/1/09 were read and accepted

o Treasurer – Absent
o $2707.98 + petty cash = $2,856.92
o Rent is coming out: $140.42
o GSO, SENY and Intergroup contributions have yet to come out

o Co-Chair – Resigned

o Events – Joel (absent)
o Lauren resigned as events co chair
o Joel would like to schedule an events meeting on 2/19/09
o The priest is suppose to be getting back to us regarding the dance space at Our Lady of Pompeii

o Outreach – Meg/Kathleen
o Meg wants to make the EACYPAA Prom an outreach trip
o We can meet at Penn Station and take the LIRR
o Have been making announcements at meetings

o Bid Book – Laura
o Has been getting responses for bid book
o Going to send out list before the bid books go to print to get final update
o Going to bring requirement 7 for everyone to sign next time
o Going to bring requirement 8 next time for discussion

o Bid Facilities – Jason
o Hilton is still at $250
o Waiting to hear back from Brooklyn Marriott
o Pier 94 on the west side would be $35,000 to rent for the event

o Web – Jon/Allison
o Nothing to report

o SENY – Evan/Dan
o Waiting to hear back from Delegate about more specifics about Delegate’s Day of Sharing
o Putting together food ideas – There’s an Italian restaurant in Bronx that does catering and is reasonably priced

o Intergroup – Andrew
o Absent
o Phones in Brooklyn went well

o Corrections/Treatment – Jen/Darren
o Absent
o Arms Acres is in contact with us about bringing meeting

o CPC/PI – Daniel/Josh
o Josh will do Dr’s Program Next Month

o Graphics – Kristina/Deen
o Absent

o Literature – Alex/Casey
o Nothing to report

o Prayer - Vacant

Announcements
o Vacant chairs and co-chair positions
o Co-Chair, Co-Events, Co-Web, Co-Treasurer, Co Bid Facilities, Co Bid Book, Co Secretary
o Prayer, Web Chair
o NERAASA
o Corrections and Treatment Facilities Workshop
o EACYPAA
o Prom Dance at end of month
o SENY Convention
o Room rates will go up significantly after March 5th
o HVYPAA Sober Bonfire
o $15 registration
o Food registration
o August 7th-9th

7th Tradition
o $20 in 7th Tradition

Old Business

o NERAASA
o Josh, Daniel, Laura, Dan, Joel, Darren are in room
o Bus has open seats

New Business

o HVYPAA Response to our Letter
o HVYPAA doesn’t want to take on functional responsibilities in the bid for ICYPAA
o Are willing to do whatever they can do for the bid
o They’re good at pulling bodies together
o Will come to any meetings at ICYPAA
o Hoping we can help them out with bonfire
• Insurance, port-a-potty, outreach, marathon meetings, etc.
o Kingston Young People – 7:30 on Thursdays
o Limited to Dutchess and Ulster Counties

o Contributions to Service Entities
o Motion to make same contributions to Intergroups ($10) in 5 burroughs, $25 to GSO and SENY
o Seconded
o Unanimous

Closing
o Closed at 4:42PM

Posted by hughnwalton at February 16, 2009 08:36 AM