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January 16, 2009

Minutes - January 4, 2009

MINUTES
NYCYPAA Meeting
Sunday, January 4th, 2009
4:00pm – 6:00pm

I. Opening
- Opened with the Serenity Prayer.
- Reading of the Twelve Traditions.

II. Introductions / Roll Call
- Present: Laura, Kristina, Daniel, Jen, Ali, Lauren, Casey, Kathleen, John, Josh S, Jason, Meg, Cory, Evan, Joel, Teresa, Dan
- Absent with notice: Lauren
- Absent without notice: Alison, Andrew, Alex, Dean, Josh (C?)

III. Committee Chair Reports
a. Secretary (Josh S – proxy for Sabrina, Courtney (outgoing secretary/co-secretary)
- Minutes from 12/21/08 reviewed and accepted.
b. Treasurer (Kathleen (outgoing))
- There is currently $2,267.70 in our bank account, and we have an additional $113.94 in petty cash.
- Treasurer’s report accepted.
c. Co-Chair (Teresa)
- No report.
d. Events (Joel)
- Around $1500 would get us a good PA/speaker system for our events. Still working on prices for rentals.
e. Outreach (Kathleen, Meg)
- Some discussion about upcoming events in other areas.
-We just made an outreach trip to NECYPAA. It was rad.
f. Bid Package (Laura)
- Laura is working on bid package; will sent out email soon for requirement 1 to collect info about committee members. We need to start working now on draft contract for req. 2. Req. 3 finished. Req. 6 finished. The rest are under control.
- Laura not sure whether she can make it to ICYPAA this year.
g. Bid Facilities (Jason)
- Nothing new to report; will start working on it soon.
h. Web (John)
-Nothing to report yet; John and Cory will meet to make the transition.
i. SENY Liaison (Evan)
- Nothing to report.
j. Inter-Group Liaison (Andrew)
- Absent.
- No proxy report given.
k. C&TF (Jen)
-There’s a YP treatment center in town that would like a meeting; we’re hoping to bring a weekly meeting there.
-C&TF 2nd annual conference on Saturday, Feb. 21st from 10am-3pm at PS41, 116 W.11th St. Should be cool.
-2nd Sat. of every month Intergroup has literature packing parties. (Woo hoo!)
-People are still needed for meeting in Rikers juvenile wing, especially women.
l. CPC/PI (Daniel)
-Will find out when Doctors program is this month
m. Graphics (Kristina)
-Nothing to report yet
n. Literature (Casey)
- Nothing to report.
o. Prayer (VACANT)

IV. Announcements
- NERAASA, EACYPAA, SENY coming up.
- Prayer Chair and a bunch of Co-chair positions are open.

V. 7th Tradition ($25)

VI. Old Business
a. 12th Step Project.
- Josh will send out revised blurb to be discussed next meeting.

b. NERAASA.
- Room reserved by NYCYPAA. Question of how many people plan on going, and who will be in room.
-Six people present interested in going.
-NHALD is thinking of sending someone too; maybe they would be interested.
-There is a bus going.
-Motion made by Laura to reserve another room. (Seconded by Kathleen)
-The room we have now is non-refundable, but we might be able to reserve a refundable second one for a little more $.
-Motion passed.
c. –EACYPAA would like us to send a speaker for their YPAA panel. Group chooses Laura.

VII. New Business

a. ICYPAA Bid Skit
-We should start thinking about this year’s bid skit.
-Ideas: Another rap; a skit parodying “Coffee Talk”; something like the Madagascar society; skit parodying Seinfeld soup nazi; Video montage of people from New York & surrounding areas pledging their support for a NYC ICYPAA; Have Laura and other women on committee pretending to be pregnant saying that they’re working on making more people for the committee; ‘confession booth’ at a NYCYPAA event with people talking about being sober, NYCYPAA, etc.
-On video montage idea, maybe have a video that serves two purposes, like our last video, rather than one that is just for ICYPAA
b. Annual Donations Split
-We should do the same as last year.
c. T-shirts and stickers
-Should be done earlier this year, and we should look into finding a better place to get them from.
d. Dan would like to stand for Co-SENY Chair
-Motion to accept by acclamation
-Motion passed.

VIII. Closing
- Serenity Prayer.
- The next NYCYPAA committee meeting will be on Sunday, January 18th @ 4:00pm.

Posted by hughnwalton at January 16, 2009 08:22 PM