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April 07, 2008

Minutes - March 16, 2008

NYCYPAA Minutes
March 16th, 2008
4-6 PM

I. Opening
-Opened with the Serenity Prayer.
-Reading of the Twelve Traditions.

II. 6th Tradition Discussion

III. Introductions / Roll Call
-Present: Laura, Daniel, Meg, Josh, Dustina, Will, Erin, Kathleen, Darren, Kristina.
-Absent with notice: Cory, Sabrina, Jared, David.
-Absent without notice:

IV. Committee Chair Reports
a. Secretary (Laura – proxy for Sabrina)
-Minutes from 2/17/08 reviewed and accepted.
-Josh is going to go with Brian to change over the signature on our P.O. Box & pay for another 6 months.
b. Treasurer (Kathleen)
-There is a $10 discrepancy between the book & WaMu’s statement.
-Kathleen is looking into this.
-$200 was reimbursed to Josh for the dance space deposit, $7.59 was reimbursed to Meg for copies.
-There is currently $2,318.27 in our bank account, and we have $131.09 cash-on-hand.
c. Co-Chair (VACANT)
d. Events (Meg)
-One Dance at a Time: Friday, April 11th @ Our Lady of Pompeii.
e. Outreach (VACANT)
-Catya’s resignation.
-Last Sunday there was an outreach trip to the Doin’ it Sobah group in CT.
-We should start making efforts to outreach for our next dance this week.
f. Bid Book (Laura)
-There are some requirements that can be fulfilled easily, which Laura will work on this week.
-People should start thinking about themes for this year’s Bid Book.
g. Bid Facilities (Daniel, Jared)
-The Bid Facilities subcommittee is making phone calls to a list of hotels.
-We have received responses from Hotel Pennsylvania & the New York Ramada with starting rates of $189 & $199 per night.
-There will be a subcommittee meeting sometime this week.
h. Web (Cory)
-Nothing to report.
i. SENY Liaison (Dustina)
-Nothing to report.
j. Intergroup Liaison (VACANT)
-Our March phones commitment was successful.
-The next phones commitment will be on April 12th – Will volunteers to host.
k. Prayer (David)
-Nothing to report.
l. Graphics (Erin)
-Dance flyer is now available for distribution.
m. Literature (Darren)
-YP Video feedback project:
-Drafted a cover letter and sample questionnaire to send to treatment centers.
-Will add in titles and a private-use-only disclaimer to the video.
-Discussion of the possibility of making both the questionnaire & video available online to save on shipping costs.
-The Grapevine is looking for article submissions regarding anonymity in the new media.
-Proposal for the creation of a YP handbook:
-Similar to Living Sober, but containing topics relevant to YP.
-Will email full proposal to the committee for review.
-YP Literature Project:
-Providing In Our Own Words, and new YP pamphlets to YP groups within the 5 boroughs if they choose to accept them.
-No progress as of yet.

V. 7th Tradition
-$10.00 collected.

VI. Announcements
-Vacant Chair & Co-Chair positions.
-NYSC Planning Meeting: 3/29 – SENY Office.
-5th Sunday Fellowship: Hardheads Group Anniversary – Queens @ 9:00am.
-GSYP: 4/18-4/20.
-Atlantic Group – That 70’s Dance: 4/26.
-PI Commitment – Bayside, Queens: 5/1, in need of volunteers.
-EACYPAA: 5/2-5/4 – Cleveland, OH.
-VSCYPAA: 6/20-6/22.
-BCCYPAA: 11/7-11/10 – would like a speaker from NYC.

VII. Old Business
a. ICYPAA.
-Recording of last year’s bid skit still pending.
-Host Committee & Advisory were contacted about adding NYC to the bidding city list on their website.
b. SENY YP History project.
-Laura sent an email to the SENY Archives Chair with the history outline & NYCYPAA’s recommendation to include a paragraph about the history of SENY YP in their updated history book. She also advised that NYCYPAA would be willing to draft a paragraph if they decided to include one.

VIII. New Business
a. One Dance at a Time
-LICYPAA would like to co-host with us and contribute 10% of the finances up to $200.
-Motion to co-host with LICYPAA & give them at least 10% of the proceeds  Motion carries.
-Motion to allow a budget of $1,600  Motion carries.
-Meeting @ 8:30pm – speakers from Long Island, CT, PA, & NJ.
-We will ask HVYPAA to chair the meeting.
-Dancing from 10:00pm-1:00am.
b. Update NYCYPAA Bylaws.
-Laura volunteers to organize subcommittee meetings.
c. EACYPAA
-Motion to budget $425 toward transportation and hotel for a handful of people to go to EACYPAA by lottery.
-Amendment: each of the 4 attendees will pay $50 to defray the cost to NYCYPAA  Motion carries.
-The money is available, but we will take no action until further discussion.

IX. Closing
-Serenity Prayer.
-The next NYCYPAA meeting will be held on Sunday, April 6th @ 4:00pm.

Posted by brianna at April 7, 2008 05:23 PM