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March 13, 2008

Minutes - February 17, 2008

NYCYPAA Meeting
02/17/08 4PM-6PM

I. Opening.
A. Meeting opened with Serenity Prayer.
B. Laura read the Twelve Traditions.

II. Introductions and Roll Call:
A. Attendance.
- Present: Laura, Daniel, Sabrina, Josh, Erin, Darren, Meg, Kathleen, Christina, Jason, Dustina, Jasmine, Andrew
- Absent with notice: Catya, Jared
- Absent without notice: Francesca

III. 4th Tradition Discussion
IV. Reports
A. Secretary’s Report (Sabrina)
-Minutes read. And Accepted.
-PO Box Key will be looked into, including paying for it.

B. Treasurer’s Report (Darren)
-$1200
-Checks still pending along with receipts
-$1175 in cash on hand.
-Plus $175.21 on hand.
-Will make deposits.
-Recent Event:
-134 Attendance
-12 pre-sale
-42 people pay other than $10 (lower amount)
-10 ten people pro bono
-Handful of “slinkers”
-Total: $2000 (includes $378 beverages)
-Expenses: Total: $1630, $700- Room, Beverages: $220, $50 (Roger), $500 Kareoke, $100 Grapevine Subscriptions, $60 on Decorations
-Still haven’t received receipt for making copies of flyers.
-Profit: $370
-Expects $2500 when all expenses have been paid.

C. Co-Chair
-Brian resigned.
D. Events Chair (Meg)
-Dance last Friday was a success.

E. Outreach (Not here)

F. Bid-Package (No one in the position)
-
G. Bid-Facilities (Daniel)
- There is a meeting on Tuesday at 8:30. We have a list of facilities (contact list), talking about stated prices, room sizes, etc.

H. Web (Corey)
- Web-stuff is figured out, everything is ok.
- Blurb about the next NYCYPAA meeting disappeared—will fix for next meeting.
I. SENY Liason (Dustina)
-SENY Assembly was cool… new format to encourage new GSR participation, new Spanish BB

J. Intergroup (Josh)
-Phones couldn’t happen. Verizon issues.
-Rikers is ok.
K. Prayer (David)
-Nothing to report.
L. Graphics (Erin)
-Nothing to report.
M. Literature (Laura)
- New member packets.

IV. Announcements.
- NERASSA: February 22nd
- Vacant Chair and Co-Chair Positions
- VSCYPAA: June 20th-22nd
- LICYPAA: Bowling Night
- NYS Convention Planning Mtg: March 29th, 11 AM.

V. Old-Business
A.YPAA Video: Josh received email from his treatment center about screening video and possibly using it.
Corey: Wants to send video to his Miami institution
Darren: Informed GSO about distribution, they said it was ok. GSO agreed with our report, and although the video has not been looked at, the report has been read by a lot of trustees. GSO wants to post the four submissions they received on their website (aa.org)
Daniel: Was approached by a Spanish speaker to get on the YPAA Video, may present a challenge with editing
Darren: Spanish speakers should make their own video, we’ll shoot it, but that’s it.
Can we make a subtitled/dubbed version?

B. Moving NYCYPAA?
Brian resigned, so does anyone else want to volunteer to head the search-committee? We’re going to table it into people want to volunteer

VI. New Business:
A. SENY Archive Committee
-Laura: Someone who is part of the Archive Committee—wants to include Young people in the SENY Archives. They want a paragraph.
-Darren: If we can stand it, we should probably do it.
-There is no history of us in our area.
-Laura: Motion to make a recommendation to the SENY Archives Committee to include a paragraph about the history of young people in their new handbook, Laura will start a draft:  Motion Passes.
B. Francesca’s Position
-Hasn’t shown up, but she’s the co-chair of prayer.
-If she continues to miss phone calls we will let her off the hook.
C. Kathleen wants a position!
-Darren: Nominate Kathleen for Treasurer.
In favor: 12
Abstentions: 1
Kathleen is new treasurer!!!
E. Dance:
-Outreach: We can still do a better job.
-Having event downtown possibly improved turnout. We didn’t have to clean up.
-We should probably stick to one venue (either Kareoke, Potluck, or Dance)
-MORE TECHNO MUSIC!!!
-Potluck: very difficult
-In the future we can budget for food.
VII. Closing.
A. Meeting Closed.
B. The next regular NYCYPAA meeting will be held on Sunday, March 2nd, 2008 @ 4:00pm.

Posted by brianna at March 13, 2008 06:11 PM