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August 24, 2007

Minutes-August 12, 2007

NYCYPAA Meeting
August 12, 2007 - 4pm – 6pm
Taken by Fran M., filling in for Brian O.

I. Meeting opened with Serenity Prayer.

II. Roll call:
- Present: Laura, Fran, Janusz, Daniel, Shelly, Kristy, Tim, Rakhel, Sabrina, Cory, Josh, Catya, Tim, Viviana
- Absent with notice: Mandi, Tiffany, Darren, Erin
- Absent without notice: Brian (Did not know we were meeting)

III, Reports:
A. SECRETARY - Catya
- 8/5/07 minutes are read by Catya. Daniel motions to accept report, Fran seconds the motion. Unanimous vote to accept minutes as read.
- These minutes are to be typed up and sent out.
- Brook (co-secretary) will step down and will stand for a position again at October elections.

B. TREASURER - Catya (fill-in for Darren)
- Catya offers proxy report in Darren’s absence. Our current treasury balance is $2178.93. Report is unanimously approved. Setup of the bank account is still pending.

C - CO-CHAIR/YPAA LIAISON - Josh
- Nothing to report. Letters of support for our bid will be requested from local YPAA committees. We will ask committees we have relationships with for support, and see where that takes us.

D. OUTREACH - Rakhel
-Rakhel has fliers for ICYPAA. She requests everyone attend the meetings they signed up to outreach.

E. BID PACKAGE – Catya
- A sample of the 50th ICYPAA “metrocard” design is presented. The book is coming together. Catya hopes to have printing issues sorted out by next week. Bid requirements 1, 3, 4, 5, 6 have been completed. We will work on 7 and 8 today.

F. BID FACILITIES - Viviana
- We need to finalize a contract. Darren had a meeting with a representative from the Marriott, but has not heard back since. Daniel has nothing else to report.

G. WEB - Tim
- Nothing to report.

H. SENY - Mandi
- Mandi had nothing to report. The Area is on summer recess.

I. INTERGROUP - Tiffany (absent)
- Tiffany is keeping up with things. Intergroup might chose to do an inventory. The “Big Meeting” is looking for a chair.

J. RIKERS - No Rikers Chair
- Laura needs a volunteer to contact the people taking the commitment to find out the status. Sabrina volunteers.

K. GRAPHICS - Cory
- Cory has a pre-reg flier ready. The format is editable. He will bring new business cards to ICYPAA.

- Break for presentation of Bid skit by Janusz, Catya and Cory. The skit is pretty awesome.

L. LITERATURE - Erin
- Erin has nothing to report.

M. PRAYER - Kristy
- Kristy has nothing to report.

IV - Announcements:
- ICYPAA will be held August 30th – September 2nd in LA, California.
- We have vacant co-chair positions, as well as outreach chair.
- The hat is passed (we have no dues or fees but we do have expenses.)
- Our ICYPAA hospitality shift is from 5-6pm on Friday the 31st. Our theme will be “NY state of mind.” We are not sure if we will be able to get the Apple pins. We are looking into the costs. Our marathon meeting commitment is from 2-3 pm, however the Q&A starts at 2:30. Volunteers will be needed for various commitments during ICYPAA.

- The host committee responsibilities are read. We voted unanimously to accept the responsibilities.

V. OLD BUSINESS:
A. Statement of Purpose
- The three versions of the statement of purpose are read. Each person present is given 2 minutes to comment:
Fran- Lets keep it simple and keep out unnecessarily complicated language.
Daniel- This should be 8 seconds or less. How would ICYPAA help achieve
NYCYPAA’s primary purpose? It should definitely be short.
Cory- It should be concise and simple. He likes the spirit of the first one read, or possibly a combination of them all. It should be shorter; keep it simple.
Janusz- How will this help ICYPAA? How will we be perceived? It is imperative that we show how awarding the conference to NY will help ICYPAA.
Shelly- It should be highlighted that we are a YP service committee along with our relationship to general service. We should not say that we are not unified. We should explain the ways in which we are unified.
Kristy- We should share how our group functions and bring it back full circle. How did the first ICYPAA committee think of it? Bring back the original spirit.
Tim- We need to talk about our main purpose.
Rakhel- Bullet points might make it easier to read. She likes that we talk about general service.
Sabrina- The fact that we are young people enjoying sobriety should be included. And we should definitely try to include what advisory specifically asks for.
Josh- Lets keep it positive and energetic. This is an amazing YP community.
Catya- Loves the enthusiasm of Janusz’s statement. We are not particularly unified. How can we serve ICYPAA? Is it true that ICYPAA was started to get YP involved in General Service? Can we confirm this?
Laura- Thought about why we are bidding for ICYPAA. It is not specifically because we wanted to serve ICYPAA. Clarity is important. It should be short and concise.
Rakhel- Wants to know how we can spin this?
Kristy- It doesn’t matter that we are centered around Manhattan.
Catya- What does our city need? What we can do for ICYPAA will ultimately help us.
Janusz- Why did we decide to bid? We originally wanted a bid committee and chose to be a service committee instead. He wants to transform “the beast” that is ICYPAA. We must convey that we are a model committee.

-Fran
- MOTION: Table discussion
- Daniel and Janusz speak in favor. The vote to table is unanimous.
- Laura will send out 3 new drafts before the meeting next week.
- MOTION PASSES.

B. Discussion on T-Shirts.

- MOTION: Janusz motions to spend $600 on the same t-shirts as last year.
- 5 in favor, 1 opposed, 3 abstain.
- MOTION PASSES.

C. Budget for bid skit:
- Janusz found a cardboard distributor in LA. The cost will be $70.
- Kristy worries about spending this money on something that will be thrown out after an hour. Catya generally agrees, followed by more discussion.

D. MOTION: Accept Sabrina as co-secretary
- AMENDMENT: Waive the time requirement. This is seconded. 3 abstain but the motion carries.
- MOTION PASSES.

E. There is some discussion on the size of the screen used for projection during bid presentation.

VI. Motion to close. Meeting closed.

Posted by brianna at August 24, 2007 02:23 PM

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