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May 31, 2007

Minutes-May 20, 2007

NYCYPAA MEETING
May 20, 2007, 4pm - 6pm

I. Meeting opened with Serenity Prayer, Fran read Twelve Traditions.

II. Intro and Roll call:
- Attendance: Daniel S., Laura, Fran, Brian, Erin, Tiffany, Kristy, Josh, Mandi.
- Absent with notice: Tim, Cory, Daniel R., Brook, Viviana.

III. Reports

A. Secretary’s Report: Minutes from 5/6/07 meeting were read. Report accepted.

B. Darren – Treasurer’s report.
- $2137.83 total moneys. $9.00 – Last Meeting’s 7th Tradition.
- Bank account: Need two signers present to set up the letter, tax ID number,
- Needs a new letter with printed names under the signatures.
- We want Washington Mutual, because we want to not be paying taxes or earning interest.
- Double signer checks: Washington Mutual doesn’t verify double signed checks, but we want them.
- Do we want to scrap the idea of going with WaMu and move on to another bank?
- Brian will do the research for the bank account.
- Report accepted.

C. EVENTS - Daniel
- June 16th, Theatre Bridade, greenlit. Waiving the deposit fee. Space from 7pm-2am. Speaker is booked. Susan at Grapevine is willing to submit ideas. Folks volunteered to take on commitments for the original dates, however, some of the folks won’t be present in June. New people should be appointed for vacant positions.

- DANCE: Ron wants a big dance for July 21st to promote ICYPAA.
- Invite Boston, Maine, Baltimore.

D. OUTREACH - Rakhel
- Has flyers for NERF. Has EACYPAA and ICYPAA
- Eagerly awaiting a dance flyer.

E. BID PACKAGE – Viviana (absent)
-Archiving can be brought up in new business

F. BID FACILITIES - Fran
-Viviana is awaiting info from Brooklyn Marriot and Marriot Marquis.

G. WEB - Tim (absent)
- Informational workshop is the only flyer not on the website. All other details are up-to-date.
- Phil hasn’t been paid for 07/08 web fee. We owe him $43.00.
- Phil hadn’t changed the email addresses. He has switched them back up.

H. SENY – Mandi
- Was at Post conference assembly.
- Grapevine meeting at Grapevine office. Lots of Spanish speaking people there, outreaching La Vina.
- If meetings have grapevine reps, clue them in on Grapevine meetings.

I. INTERGROUP - Tiffany
- Phone commitment was great.
- Cynthia gave Tiffany a hard time at Intergroup re: phone answering commitment and packet updates. They need to know who exactly is answering the phone and wouldn’t give her an updated packet.
- New log sheets are in.

J. GRAPHICS - Cory (absent)
- Has a flyer without a date. Will update the flyer and get it out ASAP.

K. LITERATURE – Erin
- Needs to pass the banner to someone who will be at the dance, as well as the bid book from 1993.

L. PRAYER - Kristy
-All is well, her keys are under the bed.

M. YPAA LIAISON - Josh
- P.I. Meeting was great.
- Josh was the only one in all of SENY to show up for Post Conference Assembly.

IV. Announcements

A. EACYPAA
-Next weekend: Catya, Daniel, Laura, Fran are all speaking. May 25th-27th.

B. NERF
- Weekend after EACYPAA, in LANCASTER, PA. June 1st- 3rd.

C. Founder’s Day in Akron, OH.
- Weekend after NERF. June 8th - 10th

D. Brooklyn Share a Day
- June 23rd. Rakhel will be speaking.

E. Vacant Chair and Co-Chair positions.
- Find a co-chair if you don’t have one.

F. New Grapevine YP Book is out.

V. Old Business

A. Already discussed bank account. So we’ll move on and table it til next time.

B. Video Project - Darren: talked to a woman named Tina.
- PI Committee did approve idea but delegates asked for specific timeline and guidelines. In July, this will be discussed and hashed out.
- General idea: Video submissions will be accepted and General Service will provide editing and finishing and anything else that makes them traditions compliant.
- Rather than us engaging in a fully conceptualized project, maybe we should start by trying to participate in any guidelines they throw out, specifically theme specific submissions.
- No way to find out that weekend unless Liz or Tina avail herself to us that weekend.
- Can we officially request a small sheet with guidelines?
- Immediate feedback could be requested.
- Tina is pushing an idea that submitters claim no ownership over footage submitted and that PI will edit and finish a video themselves.
- Grapevine is exploring a video-Grapevine series.
- Discussion tabled.

VI. New Business

A. Email from Barrett: San Francisco YPAA wants to do a video-conference with NYCYPAA.

B. ICYPAA REQUEST LETTER HAS BEEN RESPONDED TO.
- Laura thanked them for their prompt response and stated that NYCYPAA doesn’t believe their council is irresponsible.
- Letter we wrote was the byproduct of brainstorming for improvements.

- STILL TO BE ADDRESSED:
- Business meetings are open but officers cannot raise any new business.
- All their non-ICYPAA related service is not included.
- We’re asking for a degree of transparency in the process. Nowhere on the flyer or registration form is there an invitation to attend a summation of report.
- There is no disclosure of the business meeting’s time and location.
- There needs to be an active invitation to business meetings. The materials and information should be available without solicitation.
- Tom phoned Laura and explained that they understand that we want a separate session, they don’t think that they can do it, no time, no manpower.
- Perhaps we should send another letter saying thanks and that we want a specific item in the conference schedule.

- Specific request list:
- Request that they provide that they provide x copies of financial report, minutes, etc. at the Q&A session.
- Attendees should be made aware that these events are happening, and that the information is provided.

- MOTION: Draft a response letter addressing what they didn’t address in their response.
- DISCUSSION: If we had a problem, we could suggest a motion for them to make at the next business meeting.
- We want them to figure out a way to make their system more transparent.
- Rather than making a formal letter, we should present our ideas via email and informally.
- The gesture of having one person sending a letter uninformed or influenced by a committee is not the same program we’re working.
- We can press forward and ask that they address our issue.
- Asking for a change and expecting it probably won’t happen this year.
- It isn’t our responsibility to preempt what they want.
- Asking for lots of copies of the minutes doesn’t seem unreasonable.
- It’s not about the filling of the request but about the availability of the material.
- We would like this process presented.
- We should respond to an OFFICIAL response to our letter and not to this letter.
- We’d like to see advisory council’s business meetings on the program.

- Motion rescinded.

- Laura to communicate with Advisory Secretary.
- You have to be awarded the conference to have a say in the business. This is the issue. Not the availability of minutes. Whether or not we’re bidding has no bearing on the fact that they aren’t doing things the way AA normally does things.

C. Janusz’ bid skit proposal: "No Sleep 'Til Brooklyn"
- To be performed live with a band.

D. To be discussed at next meeting:
- JULY EVENT. To de discussed in events meeting.
- Rakhel spoke to a treatment facility re: discussing AA to treatment facility staff.

VII. Motion to close: Close.

Posted by brianna at May 31, 2007 10:53 PM

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