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February 28, 2007

Minutes-February 4, 2007

NYCYPAA MEETING
February 4th, 2007

Meeting opened with Serenity Prayer.
Catya read 12 traditions.

Intros and Roll call

Laura
Mandi
Erin
Brian
Rahkel
Daniel S.
Daniel
Kristy W.
Nelly
Catya
Cory
Janusz
Viviana
(Absent)
Darren
Brook (w/n)
Brandon (w/n)
Fran (w/n)
Tiffany (w/n)
Garrett (w/n)

Expected late:
Brianna
Absent w/o notice
Barrett
Cole

Secretary’s Report Given:

Events Report:
o The main objective is to find spaces.
o Jan Hus: still trying to work out with the seniors and theatre company to figure out re-rating the room.
o Possible events include Roller Disco Party, Pre-ICYPAA blowout event.
NERAASA
o Van is reserved.
OUTREACH
o Williamsburg meeting with high young people turn out needs support.
YPAA Liaison
o Catya gave a breakdown of the various events happening throughout the region.
Bid Process
o Brandon got bid book from last year.
Bid Facilities
o Hotel possibilities are limited. Viviana is continuing to look.
Web Report
o Minutes from 1/7 meeting are up.
SENY Report
o Area assembly met Jan. 20th.
Intergroup
o Phone commitment went well.
o Intergroup needs captain for 10am-2pm.
o Michael gave a PI orientation @ Intergroup.
o Institutions commitments have been filled.
Graphics
Business Cards were distributed.

Announcements were given. 7th Tradition Break

BUSINESS:
o It was decided that we proceed with a bank account with the address currently on the letterhead and that secretary would keep looking for PO Boxes.
o Prayer was called.
o Motion was passed that Catya would contact other YPAA liaisons re: visitor connection program.
o Another writer’s workshop was scheduled.
o Motion was passed for Darren to draft a letter to the ICYPAA Advisory Council.
o Bid Skits ideas for February 4th.
Report accepted.

Meeting closed.

Treasurer’s Report:
o Drafted a letter stating our objective for bank account.
All in favor of using the letter for bank account.
EVENTS
o Events meeting held on 1/25
o Mostly discussion about spaces.
o Erin, Brian, Barrett and Catya have called.
o Jan Hus: “The 140 person limit no longer applicable. We can have as many people as we want for future events.”
o Events committee down for another event. To be discussed in new business.
OUTREACH
o Announcements about SENY, MSAD and NERAASA.
o SENY Convention Fliers with ICYPAA convention fliers available.
YPAA LIAISON
o Drafted a letter re: visitor connection.
BID PROCESS
o Nothing to report.
BID FACILITIES
o Fran has been caught up with Michael Gallo and Sally Tutera of NYC and Co.
TOURISM BOARD
o Pushback for NYU dorms. We won’t be using their dorms.
o Fran- Contacts at Pratt, other colleges. She’s on it.
o Meeting with Michael Gallo this week to discuss a better price at Marquis based on actual info at the most recent ICYPAA.
o Jared will be sending info for Brooklyn Marriot and other hotels.
SENY
o We’re handling hospitality, we have to discuss.
INTERGROUP
o P.I. Workshops still happening.
o Phone commitment at Brian’s house.
o Ryker’s still going on.
GRAPHICS
o Couldn’t find how to track an old order and re-order business cards. Still working on it.
LITERATURE
o 2/18 Writing workshop.
PRAYER
o All is well. St. Francis Prayer was called.

ANNOUNCEMENTS

NYCYPAA WRITING WORKSHOP
2/18 at 2pm, before meeting.

All alias emails are still out of date.

NERAASA
Hunt Valley, MD
2/23-2/25

Manhattan Share-A-Day
March 11TH. SAVE THE DATE!!! We must man hospitality

SENY CONVENTION
Tarrytown, NY March 30th- April 1st.

Vacant co-chair positions available.

OLD BUSINESS

PO BOX
o Get mailbox from times square post office.
o 50 bucks a year.
MOTION: Hold off on getting bank account until mailbox at USPS secured.
All in favor.

PO BOX taken off agenda.

WEBSITE
She needs time for website. Any help offered would be appreciated.

NEW BUSINESS
o HOSPITALITY AT MANHATTAN SHARE-A-DAY
Contact last year’s chair for any more suggestions re: report.
o At least 3 other people needed for planning and set up pre Share-A-Day
o Coffee, Bagels, etc.
Shift Breakdown: 7AM-11AM and 11AM-2:30PM. 3PM-5PM: big meeting, kitchen closed off, no hospitality room.
FEEDBACK FROM LAST YEAR:
o Rework coffee system so that it comes faster.
o Needed more volunteers.
o We can start making purchases a week in advance.
o Coffee grounds, filters, funds will be made available.
o Start first set of urns with half capacity.
o Volunteers serve coffee from urns to reduce spillage.

NEW EVENTS
Possible Events: Meeting/Karaoke & Meeting/Dance

MEETING/KARAOKE EVENT
o Possible dates: Saturday: 3/17 & 3/24
o Meeting 9-10. Karaoke 10-1:30am
o Estimated cost: $1,330
o Admission:$8 in advance
o $10 at door.
o MC?
o To break even:167 people at 8 bucks (not taking into account making money off refreshments.)

Possible formats premises:
o “High-stakes Karaoke” with proceeds to ICYPAA BID BOOKS,
o SENY or GSO.
o “Alcoholic Idol?

MEETING AND DANCE
o Same as last time, with other cities participating. Similar in cost.
o Meeting: 9pm-10:30pm.
o Dance: 11pm-2:30am.

Dates and possible conflicts:
o 3/17 – Mustard Seed St. Patrick’s Day Dance
o 3/24
o 4/7 – Easter
o 4/14 – Phones Commitment
o 4/21 – Garden State
o 4/28 – SENY Convention one week after.

MOTION:
Let’s hold a dance on 4/28

Discussion:
Lots of conflicting events.
Garden State camping trip.

MOTION amendment:
April 28th with alternate date: March 24th

MOTION amendment:
Dance. March 24th with alternate date: April 28th.

6 in favor
5 opposed.

Discussion

o Which should we do first, if karaoke will bring in extra money?
o Will attendance be hurt if there’s another event happening?
o We have to pay rent one month before event. $700. Not impossible.
o If events are really close together, we can outreach two events at once.

Motion withdrawn.

Motion:
Karaoke event on St. Patty’s Day.
10 in favor
1 opposed
2 abstentions

UNITY/MUSTARD SEED ISSUE
o Every weekend, we’re bending over backwards to be everywhere.
o Let’s have some fun, put some momentum into it.
o There’s a lot of activity, why not generate activity towards already existing events?

REVOTE:
8 in favor
1 opposed
3 abstentions

Motion Passes.

Prayer called.
Summer Blowout:
ROUND-UP
o Important: School with A/C?

Karaoke to be discussed next events subcommittee meeting.

SENY CONVENTION SHUTTLE
o Perhaps consider taking up a shuttle picking people up and dropping people off for the SENY event.
o Can bring this up at SENY March 4th at planning meeting.
o Janusz volunteers to bring this up.

TBD March 4th.

MOTION

CONTINGENT UPON SENY’S GREEN LIGHT, THAT WE RENT A VAN FOR AN UNDETERMINED PERIOD FOR THE CONVENTION TO DRIVE PEOPLE BACK AND FORTH BETWEEN METRO NORTH AND SENY CONVENTION SITE.

10 OPPOSED
1 ABSTENTION

Motion passes.

No action taken until we hear from SENY CONVENTION.

BID SKITS IDEAS:
o A music video as an opener or closer to our bid.
o A live skit working in “No sleep ‘til Brooklyn.”
o “Sabotage” skit, linking traditions and Sabotage.
o All lyrics to center around ICYPAA’s bid to NYCYPAA.
o Possibly forego the skit and have a panel discussion about what we’re doing.
o There will be more time to discuss the bid every time we meet.

HIGHLIGHT SERVICE.

MOTION TO CLOSE.
MEETING ADJOURNED.

CLOSED WITH PRAYER.

Posted by brianna at February 28, 2007 11:48 PM

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