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January 16, 2007
Minutes-January 7, 2007
NYCYPAA Meeting
January 7, 2007
4.05pm
Laura opened the meeting with a Serenity Prayer.
12 Traditions - Viviana
Introductions were made. In attendence:
Laura
Viviana
Tiffany
Janusz
Dan
Alisa
Mandi
Erin
Brandon
Fran
David
Mandi
Mike
Brian G.
Asa
Garrett
Catya- Absent with notice
Brianna- Will be late
Cory- Out of Town
Cole- Absent with notice
Darren- Late/Absent without notice
Secretary’s report given.
REPORT ACCEPTED
PUBLIC INFORMATION LECTURE GIVEN BY MICHAEL
Michael is Public Information chair for Intergroup, elected to coordinate Public Info service. No one to answer to on steering committee to make sure that the boroughs are supporting the public info.
Their purpose is to respond to requests from nursing homes, high schools and universities to provide info on what AA is and isn’t.
• P.I. does NOT give OUTREACHES, NO SOCIAL SERVICES, NO DEFINITION FOR ALCOHOLISM. Not Twelfth Steppers. Walk around trying to explain what AA thinks alcoholism is and isn’t and what we do to help.
• Orientation class written for volunteers, first and third Sundays, between 1pm and 3pm.
• Volunteers must come in for classes. Subsequently, they are put on the roster for service request.
• Lottery system for Outreach appointments.
• Calendar system for appointments.
• Purely objective… correct information.
• Sign up form available on the web.
• Doesn’t fill “special requests.” The essence of what they’re doing is the message, who delivers it isn’t important.
• If the volunteer presents info about subject matter, questions will be about subject matter. Keep focus off the individual.
• The new script for the P.I. speeches has been adapted from old script, with added tradition information and an insert from GSO.
• Being an example of AA different from P.I., i.e. cigarette butts on the sidewalk outside a meeting, what you tell your doorman.
• P.I. is preparing to send out a mass mailing for outreach.
• Clarification… orientations and man power needs to be assembled before requests can be honored.
• Call NY Intergroup with questions, have messages left with Michael from P.I.
• Tiffany has our forms.
• Sunday, January 21st next meeting.
TREASURER’S REPORT TABLED
OUTREACH REPORT- RAKHEL
• A bunch of fliers out at NECYPAA.
• New contact info for outreach list.
• Flyers were taken.
• Announcements re: SENY convention.
• When asked which was “our convention”, we stated that many of us are participating in SENY convention.
REPORT ACCEPTED
EVENTS -DANIEL
• Management at Jan Hus is working on re-rating the room for standing, not seating.
• Barrett looking into 14th street area spaces, as well as Williamsburg, East Village.
• Dances… Brainstorming ideas, spaghetti dinners, beach day, stepping stone field trip, cleaning up intergroup, aa movie night. EACYPAA weekend.
• 9:45 Events meeting.
YPAA LIASON REPORT- FRAN
• Lots of New York people were repping.
• We ran the Hospitality Room.
• Fran thanked us on behalf of NECYPAA for help.
BID PACKAGE - BRANDON
Nothing to report.
BID FACILITIES - VIVIANA
• In contact with NYC AND COMPANY whose mission is to help anyone bringing a conference in putting together Request For Proposal’s, large groups of people to New York.
• An email was composed describing what we’re doing, need a break with hotel rates. We’re bringing 2000 people to New York or Brooklyn.
• At the mention of Brooklyn being considered part of New York City proper, the Mandi’s giggle bomb is set off for approximately two minutes.
SENY-MANDI
• NYCYPAA is responsible for Manhattan Share-A-Day hospitality room.
• Food room with coffee, donuts, NOT meals.
• The more people from NYCYPAA who can come to the Manhattan Share A Day meetings, the better.
• Tons of commitments. 40+ meetings every hour. Free breakfast and lunch.
• Refilling coffee urns, making sure food is always out.
• Orientation for P.I. is scheduling his meeting conflicting with the Manhattan Share A Day, stand by for update on when and where.
INTERGROUP-TIFFANY
• Location for phone commitment this Saturday has been chosen near Astor Place. There will be an animal.
• Ryker’s commitment: Chairpeople for first, second and third Tuesdays of month are covered.
• Chair for fourth and fifth Tuesday of the month TBA.
• Janusz: Young People’s commitment to Ryker’s.
GRAPHICS REPORT TABLED- CORY IS IN BELIZE.
LITERATURE REPORT-RAKHEL
• Robin and Richard received a thank you card for coming to the writing workshop.
ANNOUNCEMENTS
MANHATTAN SHARE-A-DAY
Washington Irving High School on Sunday, March 11th,
SENY CONVENTION IN TARRYTOWN
March 29th-April 2nd.
PLACES IN TOWN AVAILABLE IF HOTEL IS IMPOSSIBLE. See Laura and Barrett
NERAASA
POSITIONS STILL AVAILABLE.
OLD BUSINESS
PO BOX
• Brian found a PO Box in the Village.
• Affordable at $30 a month, plus three months free.
• Will look into how long they have been in business, for the sake of figuring out if this is a good long term choice.
• Will also look into USPS boxes again and make sure that it should be ruled out.
• Garrett works at a copy/shipping place in Park Slope, Brooklyn, where he can receive mail for FREE.
NERAASA VAN
• Bus by SENY and AREA shut down.
• NYCYPAA WOULD RENT A 15 PASSENGER VAN, HOPEFULLY YOUNG PEOPLE WILL BE IN IT.
• First time for young people’s participation in NERAASA.
• Roughly $450 to participate in NERAASA.
• Event starts Thursday night.
• Van leaves Friday morning, returns Sunday evening.
• Not crazed about the county not providing transportation.
• We can restrict announcements to younger people before we welcome in others.
First priority of seats on bus will go to Young People’s groups, if all seats aren’t filled, then it’ll be opened up.
MOTION: RESERVE A BUS TO NERAASA.
18 vote Yes
0 vote no.
2 Abstentions.
MOTION PASSES.
VACANT POSITIONS
Co-Literature
Garrett ACCEPTED BY ACCLIMATION
Co-Prayer
Christy ACCEPTED BY ACCLIMATION
Co-Secretary
Brooke accepted by acclimation
Co-Outreach
Co-Bid Package
Co-Bid Facilities
Fran accepted by acclimation
Co-SENY
Co-Treasurer
Co-Graphics
WEB REPORT-BRIANNA
• Calendar has with meeting for 21st.
• ICYPAA 49 pre-registration and lottery form added with link.
• Events tab on homepage with separaye page, so as to keep load up time short and to maintain presentability, while continuing to outreach events
• Bylaws will be added to About “NYCYPAA” section.
• Links for General Services Offices for Nassau and Rockland Counties will be added to the “Need Help” asked that be linked to need help for that county.
BIDDING PROCESS
EIGHT REQUIREMENTS
• Three people on committee with over one year of sobriety
• Two hotel contracts
• Pre-registration flyer
• Letter from our area stating there won’t be any other major aa events within 30 days before or after proposed icypaa date.
• Detailed Treasurer’s report
• Research about tax laws that would affect having a convention in new york.
• Committee must agree with requirements of being a host committee.
• Statement of purpose
• In addition, bidding cities are required to have a prepared 20 minute presentation about why ICYPAA should be held in their city.
• ICYPAA 49 to be held on August 31-September 2ND 2007 in LA.
• Took a long time. 10 cities bid last year. We placed third. Baltimore placed second.
• Must have two hotel contracts. LA had three.
RAN OUT OF TIME. HOLD NEW BUSINESS.
6:02PM Meeting Closed with Serenity Prayer
Posted by brianna at January 16, 2007 10:43 PM
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