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November 08, 2006

Minutes-November 19, 2006

NYCYPAA MEETING MINUTES
November 19, 2006

Meeting opens with Serenity Prayer

Mandy reads 12 Traditions.

Introductions (in Attendance)
Laura
Brian
Mandy
Carol (1st time)
Raquel
Tiffany
Cole
Laurence (1st time)
Barrett
Daniel S
Daniel R
Bobby (1st time)
Erin
Jared-Absent with Notice
Brandon-Absent with Notice
Fran-Absent with Notice
Viviana-Absent with Notice
Cory- Absent Without Notice

Minutes from November 5th Meeting
READ
ACCEPTED.

Treasurer’s report Delayed (Darren running late)

Darren gave Secretary’s Report (Filling in for Catya)

Report was accepted.

Events chair Teresa Resigned.

Daniel reports on Dance

Dance was a success. Involvement and attendance were high.
Slight mixup over replacing tables and chairs at the end.
School Liaison: “Tables and chairs don’t need to be put back”
Security/Space Manager: “Yes they do.”

Outreach Report Skipped

Daniel reports:

Catya outreached the shit out of this dance.
High attendance from Boston
Should aim for a dance once every three months.

Web Report:

Site up to date.

SENY Report - Mandy

Attended most recent SENY meeting, cool (but boring).
SENY will be participating in NERASA

Report Accepted

Intergroup Report - Tiffany

Phone Answering at Daniel and Laura’s went well.

Applications for Public Info volunteer work are passed out.

Duties include:
Visiting schools and sharing AA info, no qualifications.
Intergroup will do outreach with schools, wait for schools to respond,
Sporadic calls for duty.

Report Accepted.

Treasurer’s Report – Darren

Total - $3000
$131 Pre-Dance sales.
- $97.50 Committed to Rent

$2912 Total from Dance
$2420 At door.
242 people at the door.

230 people at full price
30 Presale
6 scholarships awarded
2 Free
15 people paid between $2-$8

$492 Refreshments

$60 T Shirt Sales

COST OF DANCE
$700 Space
$300 DJ
$275 Refreshments
$75 Spent on Decorations

New Total $2943 with 7th Tradition basket from mtg.

Discussion of Profits from Dance:
• Tables and chair restored by security. Guard tipped. Manager tipped. All loose ends tied.
• Decoration budget ran over over, overage considered a donation.
• Requests for free beverages at the dance were denied, as we have an obligation to sell the refreshments we buy.
• Spiritual Connection to money needed for it to be used wisely.
• The money will be needed for
• Proceeds from the dance will be needed for ICYPAA bid.
• After bid, percentages will be allocated to A.A. Service bodies.

Web Report:
Site up to date.

Literature report (Rakhel):
Nothing to report.

Prayer Chair (Cole):
All good.

7th Tradition Break

OLD BUSINESS

P.O. Box.
• There is none. Look into P.O. Boxes.
• Secretary’s responsibility.
• Will report next meeting on progress.

Bank account→ Washington Mutual (Free Checking)
Non-For-Profit status→ Only when bank balance is high enough to constitute paying taxes.

Janusz: Line up lawyer who helped with N.F.P. arrangements.

Barrett:
-Knows of N.F.P. legal service, cheap.

An agreement was made with Janusz’ lawyer re: credit for services.

Motion made to waive time requirement for Barrett’s Event’s Co-Chair position.
Motion passes.

CORRECTIONS CORRESPONDENCE PROGRAM:
• Not going well.
• Anything NYCYPAA can do specifically for Young People’s Correction Facilities?
• More info needed.

BUSINESS TABLED.

NEW BUSINESS

VACANT POSITIONS:

Co-Outreach
Carol volunteers. Accepted by acclimation.
Co-bid package
Co-bid facilities
Co-Secretary
Co-Literature
Co-SENY
Co-Treasurer
Co-Graphics
Intergroup
Tiffany volunteered. Accepted by acclimation
Co-Web
Co-Prayer Chair

NYU
• The NYU group of AA donated $200 to NYCYPAA.
• Rakhel will make a thank you card for the group.

FORUM ON NYCYPAA WEBSITE
• Brianna has done research re: forums. Won’t be difficult to set up but could use help.

MOTION: Ask SENY to add NYCYPAA area to their web forum.

Motion seconded.

First vote:
6 in favor
2 opposed
4 abstentions.

Motion restated:
“Would adding a NYCYPAA area to the SENY web forum be helpful?”

Vote:
10 in favor
0 opposed
3 Abstentions.

NEWLY ELECTED BID CHAIR SERVICE.
• Newly elected bid chairs will be called in to start their positions early.

ICYPAA ADVISORY FEEDBACK
• Feedback already in from last year’s ICYPAA bid. Darren will email it to Laura.

YOUNG PEOPLE’S BOOK
• Feedback and writing sessions to take place for Foreword to entire book and section intros.
• Section assignments to be organized via email.
• Meeting and writing session to take place weekend of December 10th before regular meeting.

MEETING CLOSED

Posted by brianna at November 8, 2006 11:13 PM

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