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October 21, 2006
Minutes-October1st,2006
1. Opened with Serenity Prayer
2. Fran read 12 Traditions
3. Roll Call
• Laura, Theresa, Janusz, Fran, Andrew, Daniel, Barrett, Vlad, Jason and Cory
4. Special Report
• Andrew, the attorney who helped us with one of our bidding requirements, came to explain the letter of engagement. After discussion, a motion to sign the letter was made and seconded. (6-0-1) Motion carried
5. Secretary’s Report / Laura gives recap of meeting on 9/17/06 (Catya Absent)
• A motion to accept was made and seconded.
6. Treasurer’s Report (Darren Absent)
• $574.83
7. Bylaws Report (Jason)
• Nonprofit status form requires $75 fee
• $25 additional fee to file for 24 hour expediting
• 3 people needed to sign
8. Events Report (Teresa)
• 2 options for Halloween dance
a. Jan Hus on November 4th
b. PS3 on October 28th
• We’re waiting to hear back from both locations
9. Outreach Report (Jared Absent)
10. YPAA Liaison Report (Daniel S.)
• Contact ensues with other committees
• Heard from Maryland. They’re willing to send a speaker for a dance
11. Bid Package Chair (VACANT)
12. Bid Facilities Chair (VACANT)
13. Web Report (Brianna & Daniel Absent)
14. SENY Rep Report (VACANT)
• Fran volunteers to serve as SENY Liaison
• Motion to accept Fran by acclamation is made and seconded (Unanimous)
• Fran is the new SENY Liaison
• SENY Convention Kick-off Meeting
• Dates for SENY Convention are 3/29-4/1/06
• Various members of NYCYPAA were elected to positions on the Convention committee
• SENY Elections Assembly
• New SENY officers were elected in September
15. Intergroup Rep Report (Viviana & Tiffany)
• Bill W Tickets? Contact groups
• NYU is raffling tickets
• Phones
• October 14th at Dustina’s
• A phone is still needed
-H&I (Janusz)
• Riker’s is picking up
• No skateboards allowed in Riker’s Island
• Nora apparently goes in to juvenile female section
16. Graphics Report (Cory)
• Cory brought three options for letterhead
• Group thinks we need the logo smaller on the letterhead
• Jason & Laura need it ASAP
17. Literature (Rakhel Absent)
18. Prayer Chair (VACANT)
19. Announcements
• Group Inventory on October 8th
• Story Writing Workshop on October 15th @ 2pm
• Elections on November 5th
• NECYPAA on New Years
• CSCYPAA on Thanksgiving
• SENY Convention Planning Meeting on 1st Sunday of Months
20. 7th Tradition
21. Old Business
• Service Event with District 601 is in the works
• Advisors
• Motion to take off agenda
• Taken off agenda
22. New Business
• Forum on website – Tabled
• 5th Sunday Fellowship
• Arcades - $20 for 2 hours
• Bowl-Mor
• Fat Cat – Ping Pong
• SI Ferry
• Tabled until October 15th meeting
• Queens Share-a-Day
• Fran will spearhead our involvement
• By-Laws
• Name required to have “INC.”, “LTD”, or “CORP”
• Barrett motions we use “NYCYPAA, INC”, Vivianna seconds
• Passes! 9-0-0
• Jason Advises us to have “INC” on letterhead and official documentation.
• Daniel says SENY only uses SENY except in legal stuff so we can do the same
• Checking name availability for NYCYPAA – distinguishable from names of other companies which seems to be fine as is
• Minimum of 3 names and addresses of directors at time of application
(1) Chair
(2) Co-Chair
(3) Treasurer
• We will call it “New York City Young People in Alcoholics Anonymous”
• We need more time to discuss.
• Discussion tabled until next meeting.
• Events
• Motion: If Jan Hus is available, make available $300 for deposit PASS
• Winter Unity Festival
o Some are uncomfortable with the idea, but feel if the groups are approached in the right way it might work.
o Discussion TABLED so more people can participate.
• Bylaws Chair
• Is the position necessary now that the bylaws are done?
• MOTION: remove the position of bylaws chair & co-chair & add the responsibility of updating bylaws to the secretary.
• Daniel will email the motion out so we can vote on the 15th.
• Corrections Correspondence
Should we participate?
Tabled.
• P.O. Box
o Expired at MBE
o Teresa will see what’s going on.
• Closing
• Serenity Prayer
Proposal for change to NYCYPAA Bylaws
9.9.06
pertaining to the timing of our yearly elections
Approved Bylaws currently state:
V. Elections for Committee positions
C. Elections for all committee positions will be held annually on the first Sunday in March, except for the bid package chair and co-chair, who will be elected on the first Sunday in September.
Proposed change would read (version A):
V. Elections for Committee positions
C. Elections for all committee positions will be held annually on the first Sunday in October. Terms begin immediately.
Or (version B):
V. Elections for Committee positions
C. Elections for all committee positions will be held annually on the first Sunday in November. Terms begin on January 1st.
Or (version C):
V. Elections for Committee positions
C. Elections for all committee positions will be held annually on the second regularly scheduled business meeting following ICYPAA.
Posted by brianna at October 21, 2006 03:07 PM
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