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January 22, 2006
Minutes – January 22, 2006
ICYPAA Bid Committee
Minutes – January 22, 2006
Hodet opened the meeting at 4.05pm with the Serenity Prayer
Introductions were made and the following people were present:
- Hodet
- Max
- Samson
- Jason
- Dana
- Brooke
- Viviana
- Daniel
- Laura
REPORTS
Secretary's Report read and accepted.
Facilities Chair Report – none (Chair not present).
Graphics Chair Report – nothing to report.
Bid Book Chair Report – nothing to report.
Outreach Report – nothing to report.
Events Report – nothing to report.
Pre-Conference Events Chair Report
• Dana is looking for ideas on where to start, referred to others' previous experience for suggestions
NYCYPAA Report
• 5 th Sunday Fellowship will most likely take place at the usual diner location, but not confirmed
OLD BUSINESS
None.
NEW BUSINESS
Hodet spoke about helping out the Facilities Chair in terms of scouting locations.
Website space on the NYCYPAA homepage for ICYPAA Bid Committee
• Discussion of what information should be put under a special “tab” for the ICYPAA Bid Committee.
• Meeting time and location
• Minutes from past meetings
• Contact information for Chairs, Co-Chairs, Committee members via anonymous email addresses
• Link to ICYPAA48.org, ICYPAA.org
• Mission statement/Statement of Purpose for the Bid Committee for information purposes
• Viviana volunteered to write a Mission statement to be discussed at the next Bid Committee meeting.
• Hodet will contact Phil (Web Chair for NYCYPAA) and begin the process of designing the webspace.
• MOTION [Samson]: For all who are willing to bring ideas on what content to include on the webspace.
MOTION WITHDRAWN.
Bid Committee Logo
• Discussion of creation of Bid Committee Logo, representing NYCYPAA's bid for ICYPAA 49.
• MOTION [Samson] : For all who are willing to come to the next Bid Committee meeting with ideas for a Bid Committee Logo.
Seconded by Brooke.
MOTION PASSED UNANIMOUSLY. (8-0-0)
Hodet to contact New Orleans (ICYPAA48.org) to include New York on the list of cities bidding for ICYPAA 49.
Accountant needed to fulfill Bid Package requirement
• Samson's roommate is an Accountant. Samson volunteered to ask his roommate if he would be willing to provide necessary materials.
Events ideas to outreach the Bid Committee
• Discussion of possible events that will help get the word out about the Bid Committee and generate support for ICYPAA attendance.
• Scavenger Hunt
• Bake Sale
• Spaghetti Dinner
• Spades/Euchre Tournament
• Casino Night
• Games Night w/ tournament play
• Possible available locations
• “Never Too Late” meeting space on 79 th & Broadway. Samson volunteers to investigate the use of this space
• Samson also suggested The Seafarer space on 15 th & Irving
• Hodet suggested considering having a meeting before any event, to draw in newcomers and help with fellowship
• Discussion will continue at next Bid Committee meeting.
7 th TRADITION $8.35
The next Bid Committee meeting will take place on February 12, 2006 at the Veteran's Hospital Room 3036 at 4pm.
Motion to close and seconded.
Closed with the Serenity Prayer.
Submitted by Viviana V., Secretary 1/22/05
Posted by prose at January 22, 2006 04:00 PM