NYCYPAA Minutes
8/21/05: 4-6pm

1. Opened with the Serenity Prayer and reading of the traditions
2. Introductions/Roll Call -Attendance: Michelle, Rakhel, Laura, John, Catya, Eric, Jason, Danielle, Shana, Megan, Phil, Matt, Janusz, Jared, Janina, Austin, Daniel, Vlad, and Shane. -Darren, Cara, Andrew, and Gary are absent without notice
3. Reports
   1. Secretary -Janusz gave a brief summary of the last committee business meeting. Minutes were unavailable.
   2. Treasurer -We currently have $256.50 in the treasury after paying Janusz $14.00 for fliers.
   3. Bylaws -Nothing to report. There will be a Bylaws subcommittee meeting next Sunday, 8/28/05 at the VA hospital for revision.
   4. Events -The LICYPAA/NYCYPAA Beach Day took place yesterday with some confusion as to whether or not it was canceled.
      -October’s Pumpkin Picking Day is yet to be organized.
      -September’s Coney Island Day must be moved to a different date: Coney Island will be closed from September 6th to the 10th.
   5. Outreach -There was an Outreach subcommittee meeting on 8/14/05
      -Topic of discussion: Creating a communication network among the young alcoholics of the five boroughs.
      -Low attendance possibly due to weather.
      -Two models of outreach were discussed: A tree model and a spider web model.
      -The tree model, currently in place, has the chair and sub-committee traveling out from central Manhattan location delivering information to outlying areas.
      -The suggested spider web model will be a continuous process in which the outreach chair and co-chair travel to outlying areas, informing people about NYCYPAA events and activities, while finding people in that area to serve as members of the outreach committee. Once a person commits to this they would serve this area, also looking for AA members to outreach etc. If communication with an area dissolved, the chair and co-chair would go to these areas and repeat the above process.
      -Discussion with Chair of Portland ICYPAA Bid and Host Committee:
      Megan H. spoke about outreach in the ICYPAA committees stating she would often devote 10 or so minutes in the middle of the meeting to the outreach chair who would discuss how group members could contribute to outreach.
      -Will come back the third Sunday of September to discuss further development of these ideas.
   6. Web
      -Brought nycypaa.org’s statistics back to share with the group:
      
      -Top Referrers:
      From January 1, 2005 to December 31, 2005
      Rank Referrer Domains Unique Visits %
      1 yahoo.com 6 22.22%
      2 google.com 5 18.52%
      3 pfrose.com 4 14.81%
      4 cuny.edu 3 11.11%
      5 thirdlegacy.org 3 11.11%
      6 aol.com 1 3.70%
      7 google.ca 1 3.70%
      8 juno.com 1 3.70%
      9 mail2web.com 1 3.70%
      10 pace.edu 1 3.70%
      11 whois.sc 1 3.70%
      Basis: 27 results from 515 unique visits of which 488 could not be evaluated.
      
      Unique Visits (# of different people - combines multiple visits or pages by same person)
      
      From January 1, 2005 to December 31, 2005
      Date Month Unique Visits
      1/1/2005 January 0
      2/1/2005 February 0
      3/1/2005 March 11
      4/1/2005 April 152
      5/1/2005 May 98
      6/1/2005 June 73
      7/1/2005 July 70
      8/1/2005 August 111 (partial month as of 8/21)
      515 Unique Visits
      
      
      -Will also be creating email addresses which committee chairs can be contacted through rather than personal email addresses.
   7. Literature -Nothing to report, but requested information so that she can take further action in her commitment.
   8. SENY -Shared response letter from GSO regarding the success of the Never Had a Legal Drink letter.
      -Brought back a spelling/grammar/punctuation edited copy of the Bylaws back to the committee and will email them to those interested.
   9. Intergroup -Nothing to report.
   10. Graphics -No report: Gary is absent and has not returned any phone calls or emails, and Shane is late.
4. 7th Tradition
5. Old Business
   1. Andrew, our prayer chair, has been absent for 3 consecutive meetings without any contact. -He will be contacted by the committee chair after the meeting to be warned. -Cara and Gary will also be warned after the meeting.
   2. Elections
      -Co-Intergroup, Co-outreach, and Co-bylaws positions are available.
      -John and Jared volunteer for Co-outreach.
      -The one-year time requirement is waved so that John can be in the running.
      -Third legacy procedure is commenced.
      
      1. John-->8 / Jared-->9
      2. John-->6 / Jared-->11 = 2/3 majority
      -Jared is the new co-outreach chair.
      
      -Janina is resigning from her position as Intergroup representative.
      -The Intergroup representative position is now open.
      -We are going to hold off on electing a new Intergroup representative and Co-bylaws chair so that we can outreach that the positions are open.
      -Rakhel is resigning her position as co-literature and is accepted by acclamation as the co-Intergroup representative.
      -The Co-literature position is now open.
      -John volunteers to take on the co-literature position and is accepted by acclamation.
6. New Business
   1. Catya makes a motion that we change the date for Coney Island to Sunday, September 11th.
      -Less people are comfortable with the date than those who are.
      -We are unable to further plan until we know a definitely schedule for when Coney Island is open.
      -Catya withdraws her motion.
   2. Daniel asks if anyone would be interested in participation in the convention-planning process for SENY.
      -13 people say they are willing.
   3. Web-site -Do we want to link ourselves to lists of young people’s sites including those non-related to AA?
      -Group conscience suggests that we only request to be listed on AA-related sites.
      -We could also create a reciprocating list on our own page for YPAA sites.
   4. Catya makes a motion that NYCYPAA “goes to the movies” on Saturday, September 10th as an event.
      -Not seconded→Motion Fails.
   5. Janusz makes a motion that we elect a bid-package chair on September 18th.
      -Motion passes.
7. Closing -Serenity Prayer.