NYC YPAA
Minutes
4/10/05

Reports

Secretary
Darren read minutes from 4/3/05.
Motion to accept minutes as read passed.

Treasurer
We have $30.
She would like us to open a checking account.
Motion to accept report.

Outreach
Things are going well. Makes announcements.
Travelled to Netherlands of Brooklyn to a meeting. We brought 5 people to a 9 people meeting. It is a "fringe" group and needed support. Names and numbers were collected. The members agreed to help outreach.
We are going to do an outreach event this week at Long Island.

Literature
Mandi has nothing to report.
Janusz asked what the Literature Chair's responsibilities are.
We gave Mandi suggestions about Literature activities.

Graphics
Austin presented us with sketches and asked us to let him know which ones we like.

Events
Vanessa's report came via email. Read by Darren.
If you could please let everyone know that Catya and I have been calling around for places to hold a speaker mtg and event. I think that the best were going to do this month is find a location to hold the mtg. Then we can outreach for a event and mtg next month. There just really isnt enough time to get it all done. We could do a bar-b-q the day after the mtg but we would have to know of a park we can do this at and if it is out of Manhattan I dont know if we would have enough time to outreach it. I think we should just do the speaker mtg and fellowship after. Let people know where the space is and then decide what we want to do next month. I am sorry I cant be there but I hope to have a
space for us sometime next week.

SENY Rep
Megan amended for not being here last week. Megan asks us to let her know when SENY events she ought to attend. There is a young people's hospitality suite at the International Convention in Toronto.

Intergroup Rep
Web Rep

Bylaws
Jason amends for missing last week. He has read over the bylaws for other committees and conventions, but wants help putting together the bylaws. He proposes to call a meeting, perhaps next week, to work on bylaws. Drafting committee could work on the bylaws then present them to the committee.

We will be working from bylaws from other young people's committees.

Micah suggests that committee Officers (Chair, Co-Chair, Treasurer, Secretary, and Bylaws) do the work together and present to the committee.

Intergroup Rep
Janina has nothing new to report.
We discusses possibilities

Alt. Delegate Report
John W. is our invited guest from SENY as the official contact with Young People. He pointed out that we might be crossing over responsibilities with Intergroup and/or SENY, and encouraged us to participate in the existing structures. John says he doesn't understand the "outreach" concept. Janusz helped explain. Please include Putnam county.

John asked us to come to his homegroup. Patterson Group in Patterson, NY on Sundays, Mondays and Thursdays.

Megan asked what SENY would like from us. John would like us not to overlap with other service structures. He wants us to get involved in General Service Structure. Maybe have a young people's committee in SENY. He's just here to observe.

We discussed the various ways of relating young people to SENY. Young people's district, Young people's committee at SENY, or Young People's Liaison.

John mentioned that young people tend to get lost in service, and wants to include us, and to help us find a way to get involved with SENY Committees.

Old Business
Elections for Co-Chairs
Treasurer
Events
Outreach

Time requirements for these positions?
Motion:
Time requirements for
Co-Treasurer = 2yrs
Co-Events = 6months
Co-Outreach = 6months

For 9
Opp 0
Abst 2
Motion passes.

Elections:
Co-treasurer
No volunteers

Co-Events
Katya
Yay=10
Unanimous

Co-Outreach
Pat
Yay=10
Unanimous

New Business

Motion to open a bank account in the name of NYCYPAA. With signers to be Chair, Treasurer, and Co-Treasurer.
Discussion: Micah suggests that we hold off on the account until we have by-laws. Mike thinks it's dangerous to proceed without an account. Megan says we can't really proceed this way because we would need a non-profit account, but we'd have to be a non-profit organization first. We need bylaws for that.

Michelle withdraws her motion. Michelle makes a motion that the first order of bylaws committee be to establish what is needed to become a non-profit and get a bank account.

John makes suggestion that we adopt another yp committee's bylaws as a temporary measure. Proceed from there.

Michelle withdraws her motion. Megan supports the idea of the adopting bylaws.
Bylaws Chair will bring materials to next committee meeting to allow us to adopt temporary bylaws.

Darren will invite Tommy D. of EACYPAA Advisory Council to attend an upcoming meeting.

Michelle wants us to determine the pronunciation of our name.
1. Nice YPAA - 7
2. Nick YPAA - 2
3. en why cee PAA - 2

NYPYPAA (nice - E - Pa) wins

ICYPAA bid coming out of Never Too Young group in Bronx?
Maybe we can visit Never Too Young.

SENY PI
Wants Daniel to attend a PI event of 9th-12th graders on Tuesday morning.
Daniel would like volunteers. Event is May 10th from 9am to 2pm.

International Convention
Daniel would like us to consider helping young people get to the Convention.
Janusz asks us to consider chartering a bus to the Convention. Suggestion is made to rent a 12 seater van. Would it be an event? Who would coordinate? We need someone to do research. We had a really long discussion about this.

Nerf Bus Coordinator
Darren says you can get a seat to Portland and back for $40.

Motion to Close

15 people in attendance
Daniel S., Laura S., Pat, Michelle A., Jason, Rob, John W., Megan H., Micah S., Austin, Mike, Janusz, Katya, Mandi, Darren