5x8-inch color poster of our mission statement

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I. Opening
-Opened with the Serenity Prayer.
-Reading of the Twelve Traditions.

II. 7th Tradition Discussion

III. Introductions / Roll Call
-Present: Daniel, Meg, Dustina, Erin, Kathleen, Darren, Kristina, Jared, Jason, Cory
-Absent with notice: Josh, Laura
-Absent without notice: David

IV. Committee Chair Reports
a. Secretary (Sabrina)
-Minutes from 3/16/08 reviewed and accepted.
b. Treasurer (Kathleen)
- In Account: 2346.27 with $10 check to Brooklyn, $28 to Sabrina
- Petty Cash: 141.09
- Talk of using the NYCYPAA Debit Card to make purchases for the dance (we would have to activate it... may not be a good idea)
- Some places we would have to rent from require credit cards
c. Co-Chair (VACANT)
d. Events (Meg)
-One Dance at a Time: Friday, April 11th @ Our Lady of Pompeii.
-All positions are filled (service wise)
-We will need a lot of volunteers at the 15 min interval between the meeting and the dance
-Still need to worry about getting speakers
-All speakers are confirmed
e. Outreach (VACANT--> Meg)
-Meg went to 2 meetings in the Bronx to outreach the dance
-Another meeting in Astoria, Live and Let Live
-Went to a meeting in the Bronx called Never Too Young
-Going to Email Queens DCMs the flyer
f. Bid Book (Laura absent --> Daniel proxies)
-Sent out an email requesting personal info, still waiting to hear back
-Theme of this year’s book should be NY Pizza
-Didn’t take any action on the by-laws yet
-YP History, SENY Archives reviewed the outline and gave us the go ahead
g. Bid Facilities (Daniel, Jared)
-Got in touch with a lot of hotels, many declined, will know soon what will happen
h. Web (Cory)
-Many of the flyers are not posted yet, will happen soon.
-March minutes still need to be posted (Sabrina will send them)
-Darren makes motion to remove Phil R’s link from the website--> passes
i. SENY Liaison (Dustina)
-Went to the Assembly today, group questionnaires
-Doctor’s Program stuff
j. Intergroup Liaison (VACANT)
-The next phones commitment will be on April 12th – Will volunteers to host.
-Riker’s is good
k. Prayer (David)
-Nothing to report.
l. Graphics (Erin)
-Dance flyer is now available for distribution along with pre-sale tickets.
m. Literature (Darren)
-Haven’t done a THING for NYCYPAA for 3 weeks

V. 7th Tradition

VI. Announcements
-Vacant Chair & Co-Chair positions.
-GSYP: 4/18-4/20. Campout
-Atlantic Group – That 70’s Dance: 4/26.
-PI Commitment – Bayside, Queens: 5/1, in need of volunteers.
-EACYPAA: 5/2-5/4 – Cleveland, OH.
-VSCYPAA: 6/20-6/22.
-BCCYPAA: 11/7-11/10 – would like a speaker from NYC.
-ICYPAA Bid Committee Rep will be elected next meeting
-Doctor’s Program needs help

VII. Old Business
a. Dance:
• Format of the Meeting, not going to necessarily have announcements, going to have a list of announcements to make, but isn’t going to open up announcements to the floor
• Speakers
-$400 for the speakers (delivery and pickup).
-Other prices range from $80-95 per speaker (we need four)
- Darren offered two speakers, apparently they’re very big
a. YPAA Video:
• No further developments.
• Going to South NJ Campout to film more video at the Bonfire meeting.
• Motion that NYCYPAA Formally offers to record the bonfire speaker and videotape hot bonfire action to add to YPAA Video: motion passes.
b. ICYPAA
• We are officially on the website as a bid-city
• Cory brought up ideas for another skit (like a song)
c. Bid Book Theme
• Pizza Box
• Some ideas of including the phrase: the fellowship you crave
• Delivering the book in the pizza box, making it look like a pizza box
• Diner Menu
d. Moving NYCYPAA
• Should it be removed from the agenda? Group Conscience voted to take it off.
e. SENY Archives Project
• Deadline end of June
f. Giving In Our Own Words to YP Meetings
• Pending
g. Renting Van for EACYPAA
• Daniel, Darren, Meg, Jason, Erin will most likely go, Darren will book a room
• We might be doing a presentation on the YPAA Video
VIII. New Business
a. Doctor’s Program
• Meet with doctors in residency and take them to a meeting
• Motion to get two people every month to do the commitment --> Passes.
• Josh will take over the commitment until an Intergroup Chair is elected
b. Riker’s Island Female Juvenile Ward Commitment
• Motion to designate female juvenile ward commitment as a NYCYPAA Commitment
c. Jason wants Intergroup Chair: Voted in by acclimation

IX. Closing
-Serenity Prayer.
-The next NYCYPAA meeting will be held on Sunday, April 20th @ 4:00pm.

Download flyer and directions

I. Opening
-Opened with the Serenity Prayer.
-Reading of the Twelve Traditions.

II. 6th Tradition Discussion

III. Introductions / Roll Call
-Present: Laura, Daniel, Meg, Josh, Dustina, Will, Erin, Kathleen, Darren, Kristina.
-Absent with notice: Cory, Sabrina, Jared, David.
-Absent without notice:

IV. Committee Chair Reports
a. Secretary (Laura – proxy for Sabrina)
-Minutes from 2/17/08 reviewed and accepted.
-Josh is going to go with Brian to change over the signature on our P.O. Box & pay for another 6 months.
b. Treasurer (Kathleen)
-There is a $10 discrepancy between the book & WaMu’s statement.
-Kathleen is looking into this.
-$200 was reimbursed to Josh for the dance space deposit, $7.59 was reimbursed to Meg for copies.
-There is currently $2,318.27 in our bank account, and we have $131.09 cash-on-hand.
c. Co-Chair (VACANT)
d. Events (Meg)
-One Dance at a Time: Friday, April 11th @ Our Lady of Pompeii.
e. Outreach (VACANT)
-Catya’s resignation.
-Last Sunday there was an outreach trip to the Doin’ it Sobah group in CT.
-We should start making efforts to outreach for our next dance this week.
f. Bid Book (Laura)
-There are some requirements that can be fulfilled easily, which Laura will work on this week.
-People should start thinking about themes for this year’s Bid Book.
g. Bid Facilities (Daniel, Jared)
-The Bid Facilities subcommittee is making phone calls to a list of hotels.
-We have received responses from Hotel Pennsylvania & the New York Ramada with starting rates of $189 & $199 per night.
-There will be a subcommittee meeting sometime this week.
h. Web (Cory)
-Nothing to report.
i. SENY Liaison (Dustina)
-Nothing to report.
j. Intergroup Liaison (VACANT)
-Our March phones commitment was successful.
-The next phones commitment will be on April 12th – Will volunteers to host.
k. Prayer (David)
-Nothing to report.
l. Graphics (Erin)
-Dance flyer is now available for distribution.
m. Literature (Darren)
-YP Video feedback project:
-Drafted a cover letter and sample questionnaire to send to treatment centers.
-Will add in titles and a private-use-only disclaimer to the video.
-Discussion of the possibility of making both the questionnaire & video available online to save on shipping costs.
-The Grapevine is looking for article submissions regarding anonymity in the new media.
-Proposal for the creation of a YP handbook:
-Similar to Living Sober, but containing topics relevant to YP.
-Will email full proposal to the committee for review.
-YP Literature Project:
-Providing In Our Own Words, and new YP pamphlets to YP groups within the 5 boroughs if they choose to accept them.
-No progress as of yet.

V. 7th Tradition
-$10.00 collected.

VI. Announcements
-Vacant Chair & Co-Chair positions.
-NYSC Planning Meeting: 3/29 – SENY Office.
-5th Sunday Fellowship: Hardheads Group Anniversary – Queens @ 9:00am.
-GSYP: 4/18-4/20.
-Atlantic Group – That 70’s Dance: 4/26.
-PI Commitment – Bayside, Queens: 5/1, in need of volunteers.
-EACYPAA: 5/2-5/4 – Cleveland, OH.
-VSCYPAA: 6/20-6/22.
-BCCYPAA: 11/7-11/10 – would like a speaker from NYC.

VII. Old Business
a. ICYPAA.
-Recording of last year’s bid skit still pending.
-Host Committee & Advisory were contacted about adding NYC to the bidding city list on their website.
b. SENY YP History project.
-Laura sent an email to the SENY Archives Chair with the history outline & NYCYPAA’s recommendation to include a paragraph about the history of SENY YP in their updated history book. She also advised that NYCYPAA would be willing to draft a paragraph if they decided to include one.

VIII. New Business
a. One Dance at a Time
-LICYPAA would like to co-host with us and contribute 10% of the finances up to $200.
-Motion to co-host with LICYPAA & give them at least 10% of the proceeds  Motion carries.
-Motion to allow a budget of $1,600  Motion carries.
-Meeting @ 8:30pm – speakers from Long Island, CT, PA, & NJ.
-We will ask HVYPAA to chair the meeting.
-Dancing from 10:00pm-1:00am.
b. Update NYCYPAA Bylaws.
-Laura volunteers to organize subcommittee meetings.
c. EACYPAA
-Motion to budget $425 toward transportation and hotel for a handful of people to go to EACYPAA by lottery.
-Amendment: each of the 4 attendees will pay $50 to defray the cost to NYCYPAA  Motion carries.
-The money is available, but we will take no action until further discussion.

IX. Closing
-Serenity Prayer.
-The next NYCYPAA meeting will be held on Sunday, April 6th @ 4:00pm.

I. Opening.
A. Meeting opened with Serenity Prayer.
B. Cory read the Twelve Traditions.

II. Introductions and Roll Call:
A. Attendance.
- Present: Laura, Daniel, Sabrina, Josh, Darren, Kathleen, Jason, Jared, Howard, Cory, Catya
- Absent with notice: Erin, David, Dustina, Meg
- Absent without notice:

III. 5th Tradition Discussion
IV. Reports
A. Secretary’s Report (Sabrina)
-Minutes read. And Accepted.
-PO Box was paid for the next 6 months
-Website paid

B. Treasurer’s Report (Kathleen)
-Grand total: 2515.86 (after paying for NERASA, and deposit $1681 Heartbreakers Bash)
-Petty Cash: $110.09

C. Co-Chair (No one in the position)

D. Events Chair (Not here)
-Have talked to Father John from Our Lady of Pompeii, about April (Fri, the 11th)
-Going to call Jan Hus about available Saturday nights
-Will discuss it in new business

E. Outreach (Catya)
-In terms of organization, people tend to tune out NYCYPAA announcements so we shouldn’t make so many… thinking of ways to better showcase what we do besides announcements
-Darren thinks we need to keep making announcements, especially to different groups
-The phrase “Young people” almost seems to have a stigma attached to it, no one cares if NYCYPAA hosts a dance, and we happen alienate a lot of older people because we say NYCYPAA
-We should personalize invitations to this committee more
-Having a newsletter, or a calendar on the website
-Can we support LICYPAA’s Bowling night?
-Two meetings in CT we can visit
-We can make up a list of meetings or people that are interested

F. Bid-Package (No one in the position)

G. Bid-Facilities (Daniel)
-Had a meeting ten days ago (as planned) divied up phone calls to make to various facilities, by the next meeting we will have news about any progress
-Billy N (At Nerassa) said that hotel prices wouldn’t be a huge issue, mentioned hotel split as well

H. Web (Cory)
-Internet is still up and running.
-Fixed the date of the next mtg

I. SENY Liason (Not here)

J. Intergroup (Position not filled)
-Riker’s is missing three chair people, in the process of being filled.
-Next Saturday is phone commitment at 10 PM at Dustina’s house

K. Prayer (Absent)
-Nothing to report.

L. Graphics (Absent)
-Nothing to report.

M. Literature (Darren)
-Didn’t get enough new-comer packets…
-Thinking about a young people’s book
-Contact for YPAA Video from South Carolina, SICYPAA is looking forward to possibly making a contribution
-SENY Archives Report: Laura tried to gather information, passed it around for review, plan to submit outline with our recommendation to the Archives Committee, if they decide to include a paragraph she will draft one

IV. Announcements.
- Vacant Chair and Co-Chair Positions
- VSCYPAA: June 20th-22nd
- LICYPAA: Bowling Night March 16th
- NYS Convention Planning Mtg: March 29th, 11 AM.
- Garden State Young People’s is having a camp out (date TBA)

V. Old-Business
A.YPAA Video: We have a few places to send videos to, are we at the point we can start sending it out? Darren thinks we are ready, will draft a cover letter for next meeting
-Places: Arms Acres, Josh’s Place, Corey’s place, we will look into other places email to Darren by next meeting
-Survey form?
B. ICYPAA:
-Laura: on the website they have a list of all cities that are going to bid, and NYC isn’t listed, someone needs to contact Advisory and the host committee to let them know that we are bidding
-We need a Bid-Package Chair.

VI. New Business:
A. Laura wants Bid-Book Chair position Laura elected.
B. YPAA Video Outreach: Daniel has a list of 800 people that notice of video submissions can be sent to Perhaps we should get GSO to send it out. It wouldn’t be good to make the wrong impression accidentally
-We can ask our delegate or PI Chair to work with us to spread the message
-How can we can help to connect YPAA groups throughout the country
-We can start writing letters to different people…
-Video guidelines are on aa.org there should be a link
C. Catya brought up the fact that she is having a difficult time doing outreach, is thinking about finding a substitute, she may step down
D. NERAASA: Was it worthwhile spending the money?
-It was fantastic, worthwhile, sense of comrade-ness
-We met a lot of people, especially young people from PA and CT involved in service, looking forward to Portland, ME next year
-Expenditure is more than worth the benefit, tends to be boring and waste of time to a lot of people, we weren’t acknowledged at all
-Young people grapevine book is not getting promoted throughout the country, In Our Own Words is not stocked at AA meetings, we could buy those books to make sure that they are in Young People’s Meetings. This book may or may not be at Intergroup
-MOTION: Darren makes a motion that the NYCYPAA Literature Chair provides two copies of the AA Grapevine book and 2 copies of the 2 young people’s pamphlets to the Young People’s Groups in the five boroughs:
(Each book is $7, so $15 per group, and there are about 8 groups) PASSES.
-We should think about developing an outreach packet of stuff when we visit other young people’s groups, and treatment centers??
E. Dance: Do we want throw a dance Friday April 11th? Maybe we should see if any Saturdays in June are available? Friday wasn’t the best day of the week to have a dance. Maybe we should do events both in April and June (Maybe we should do another type of event in April). $600 for a small-scale event may be too much.
-Two other ideas: Garden State people asked us to come to their camping trip? April 18-20.
Hardheads group in Queens, has formally asked NYCYPAA to make an appearance on March 29th
-MOTION: Book the space for April 11th with Our Lady of Pompeii ($200): PASSES.

VII. Closing.
A. Meeting Closed.
B. The next regular NYCYPAA meeting will be held on Sunday, March 16th, 2008 @ 4:00pm.

I. Opening.
A. Meeting opened with Serenity Prayer.
B. Laura read the Twelve Traditions.

II. Introductions and Roll Call:
A. Attendance.
- Present: Laura, Daniel, Sabrina, Josh, Erin, Darren, Meg, Kathleen, Christina, Jason, Dustina, Jasmine, Andrew
- Absent with notice: Catya, Jared
- Absent without notice: Francesca

III. 4th Tradition Discussion
IV. Reports
A. Secretary’s Report (Sabrina)
-Minutes read. And Accepted.
-PO Box Key will be looked into, including paying for it.

B. Treasurer’s Report (Darren)
-$1200
-Checks still pending along with receipts
-$1175 in cash on hand.
-Plus $175.21 on hand.
-Will make deposits.
-Recent Event:
-134 Attendance
-12 pre-sale
-42 people pay other than $10 (lower amount)
-10 ten people pro bono
-Handful of “slinkers”
-Total: $2000 (includes $378 beverages)
-Expenses: Total: $1630, $700- Room, Beverages: $220, $50 (Roger), $500 Kareoke, $100 Grapevine Subscriptions, $60 on Decorations
-Still haven’t received receipt for making copies of flyers.
-Profit: $370
-Expects $2500 when all expenses have been paid.

C. Co-Chair
-Brian resigned.
D. Events Chair (Meg)
-Dance last Friday was a success.

E. Outreach (Not here)

F. Bid-Package (No one in the position)
-
G. Bid-Facilities (Daniel)
- There is a meeting on Tuesday at 8:30. We have a list of facilities (contact list), talking about stated prices, room sizes, etc.

H. Web (Corey)
- Web-stuff is figured out, everything is ok.
- Blurb about the next NYCYPAA meeting disappeared—will fix for next meeting.
I. SENY Liason (Dustina)
-SENY Assembly was cool… new format to encourage new GSR participation, new Spanish BB

J. Intergroup (Josh)
-Phones couldn’t happen. Verizon issues.
-Rikers is ok.
K. Prayer (David)
-Nothing to report.
L. Graphics (Erin)
-Nothing to report.
M. Literature (Laura)
- New member packets.

IV. Announcements.
- NERASSA: February 22nd
- Vacant Chair and Co-Chair Positions
- VSCYPAA: June 20th-22nd
- LICYPAA: Bowling Night
- NYS Convention Planning Mtg: March 29th, 11 AM.

V. Old-Business
A.YPAA Video: Josh received email from his treatment center about screening video and possibly using it.
Corey: Wants to send video to his Miami institution
Darren: Informed GSO about distribution, they said it was ok. GSO agreed with our report, and although the video has not been looked at, the report has been read by a lot of trustees. GSO wants to post the four submissions they received on their website (aa.org)
Daniel: Was approached by a Spanish speaker to get on the YPAA Video, may present a challenge with editing
Darren: Spanish speakers should make their own video, we’ll shoot it, but that’s it.
Can we make a subtitled/dubbed version?

B. Moving NYCYPAA?
Brian resigned, so does anyone else want to volunteer to head the search-committee? We’re going to table it into people want to volunteer

VI. New Business:
A. SENY Archive Committee
-Laura: Someone who is part of the Archive Committee—wants to include Young people in the SENY Archives. They want a paragraph.
-Darren: If we can stand it, we should probably do it.
-There is no history of us in our area.
-Laura: Motion to make a recommendation to the SENY Archives Committee to include a paragraph about the history of young people in their new handbook, Laura will start a draft:  Motion Passes.
B. Francesca’s Position
-Hasn’t shown up, but she’s the co-chair of prayer.
-If she continues to miss phone calls we will let her off the hook.
C. Kathleen wants a position!
-Darren: Nominate Kathleen for Treasurer.
In favor: 12
Abstentions: 1
Kathleen is new treasurer!!!
E. Dance:
-Outreach: We can still do a better job.
-Having event downtown possibly improved turnout. We didn’t have to clean up.
-We should probably stick to one venue (either Kareoke, Potluck, or Dance)
-MORE TECHNO MUSIC!!!
-Potluck: very difficult
-In the future we can budget for food.
VII. Closing.
A. Meeting Closed.
B. The next regular NYCYPAA meeting will be held on Sunday, March 2nd, 2008 @ 4:00pm.

I. Opening.
A. Meeting opened with Serenity Prayer.
B. Daniel read the Twelve Traditions.

II. Introductions and Roll Call:
A. Attendance.
- Present: Laura, Daniel, Sabrina, Josh, Erin, Darren, Jared, Brian, Andrew, Casey, Meg, Catya, Corey
- Absent with notice:
- Absent without notice: David, Francesca, Dustina

III. 3rd Tradition Discussion
IV. Reports
A. Secretary’s Report (Jared)
-As a result of the last meeting’s minutes being lost—Jared recapped with the agenda from last meeting. Minutes accepted. Po Box Key will be taken Care of
B. Treasurer’s Report (Darren)
-$2543.59
-Few outstanding checks.
-Check that was cashedNY Intergroup
-When other checks go through balance will be: $2473.59
-Cash on hand: $166.33
-Nycypaa.org will be paid in March ($43)
-Money for event still hasn’t been paid back (no one has returned receipts)
-Treasurer’s Position is open
-Budget for decorations?

C. Co-Chair (Brian)
D. Events Chair (Meg)
-Refreshments still no chair.
-Potluck still hasn’t been prepared for.
E. Outreach (Catya)
-Young people’s meeting list—having more people going to outreach meeting
-Fellowship has been a good venue for outreach.
-Trip to meeting yesterday… Megan and Catya didn’t get to make it because of traffic. But Darren and Josh did.
-Request to answer outreach list
-Use people that don’t want to come to NYCYPAA meetings to do outreach and events service
-Josh Bed Stuy meeting, successful outreach trip that may have encouraged people to come meeting.
-There are kids in Virginia talking about us. Wanting to do a date-auction.
F. Bid-Package (No one in the position)
-Daniel: passed around our list of accomplishments—we already have another page since after LA ICYPAA
G. Bid-Facilities (Daniel)
-Going to have a meeting in about two weeks.
-Going to start talking to hotels.
-Oklahoma is somewhat expensive this year, which might help us to get the bid for next year.
H. Web (Corey)
-Web: figured out how to make modifications
-Graphics: Buttload of business cards! (Passed out during mtg)
-Who should hold them?
I. SENY Liason (DustinaAbsent)
-SENY Assembly on Saturday
J. Intergroup (Josh)
-Phones are going to be on the 9th at Brian’s @ 10 PM
-Riker’s is going well.
K. Prayer (Josh)
-Nothing to report.
L. Graphics (Erin)
-Nothing to report.
M. Literature (Laura)
-New-member packets.

IV. Announcements.
- Manhattan Share-A-Day: Feb. 17th. NYCYPAA Chairing one of the meetings. Also we want to chair the beginner’s meeting (2:00).
- Heartbreaker’s Kareoke: Feb. 15th.
- NERASSA: President’s Day Weekend
- Vacant Chair and Co-Chair Positions
- Saturday, Feb. 16th 11:00 AM Planning Meeting for NYS Convention (End of July) Young People’s Meeting Planned for the morning of the Convention

V. Old-Business
A.YPAA Video Submission
-Response from the NERASSA Chair (rejecting our request to show the video)
-We are going to send our more recent edits to GSO for the Feb. 1st deadline (Irene said don’t worry about sending them, they haven’t received enough other submissions they won’t be showing it to the trustees until July)
-What should we do with them? Darren proposed that there is still enough footage for a third edit. Dance footage still hasn’t been looked at.
-Darren: We should consider doing something with the edits we have—contact treatment facilities and send video to them (possibly have them use it to see whether or not it is effective.)
-Darren: We can also put it on the website.
-Daniel: In support of sending the video on a trial run to treatment facilities.
-Jared: In support of sending it to treatment facilities as well.
-Darren: Expenses for sending it out will be low.
-Darren: Might be risky putting it on the website
-Laura: Hold-off on the website, and start with the trial runs first.
-Laura: response to the video report seemed to be positive
-Motion: To send off copies of the video (DVD Format) to treatment facilities nationwide
Discussion: Have a survey attached? With local treatment facilities we could do presentations. Educational consultants.
MOTION PASSES.
B. ICYPAA Discussion
-Still need to send a copy of “No Sleep Til’ Brooklyn” song to archivist
-Bid Facilities: getting contract from Westchester Marriot and neighboring hotel. Some dissension and approval on both sides of the argument.
Weschester (we have relationship with them). New Year’s (WACYPAA coup). Westchester will probably cause our attendance rate to go down. Part of the appeal is having it actually IN the city—people might feel jipped if it’s not at least relatively close to Manhattan. Would retract from people who live in the city—they will be less likely to go to a convention outside of the city. Will be continued to discussed in the Bid-Facilites Mtg.
C. NERASSA
-Bus: 15 Passenger Van with 13 people on it. Three comped rooms. We’re leaving around 10 Am on Friday. Coming back around 4 on Sunday. Registration is $20, minus food.
D. Should we move the meeting?
-We should look into it before we dive into discussing it.
-If we move to a place that charges rent.  Someone should volunteer to head up a search committee?
- Problems arranged more around the time of the meeting not the location.
-People should email Brian if they have ideas. (He volunteered to head up a search committee)
-Sending out a survey.
-The really judgmental argument: some people don’t give a **EXPLETIVE DELETED** about a doing service… the time and the place won’t matter.

VII. Closing.
A. Meeting Closed.
B. The next regular NYCYPAA meeting will be held on Sunday, February 17th, 2008 @ 4:00pm.